NOTICE TO BIDDERS
2022 TOWN OF CLAYTON ANNUAL BID FOR CLEANING SERVICES AT THE TOWN HALL
NOTICE IS HEREBY GIVEN that sealed bids will be received by the Town Clerk of the Town of Clayton, no later than 2:00 p.m. on Monday, December 6, 2021, at the Office of the Town Clerk, 405 Riverside Drive, Clayton, New York 13624, at which time and place all received sealed bids will be publicly opened and read aloud for the furnishing of the following:
Cleaner at Town Hall – Once per week, dates to be agreed upon after bid award. Cleaning equipment and supplies will be provided by the Town. Cleaner MUST notify Town when supplies need to be replenished. Town staff will remove collected trash from premises. Cleaner will be required to sign a confidentiality agreement. Cleaner will be provided one (1) key to building. Building is not to be accessed by anyone who is not accompanied by the cleaner. Cleaner may not sub-contract work to another individual. Typical scope of work to be done by the cleaner at Town Hall includes:
- Mop foyer and hallway by offices.
- Vacuum board room.
- Wipe down board room table.
- Vacuum/sweep offices.
- Mop off pads under desks.
- Wipe desks off (NOTE: if cleared by office holder)
- Dump all trash and recyclables, where directed by Town.
- Wipe windows (inside of exterior windows, both sides of doors and Clerk’s front window) when needed.
- Take care of spider webs/dust when needed in all areas.
Utilization of these services will be for work that is needed beyond the scope or availability of municipal employees. Service Providers wishing to be considered for service work shall submit an hourly and daily rate for applicable categories and shall be all inclusive including supplemental benefits, applicable taxes, worker’s compensation, transportation, insurance, overhead and profit. A contract will be required for each successful bidder. Payment for work completed or supplied will be paid within 45 days of approval of invoice. The Town of Clayton reserves the right to extend the contracts for the calendar year of 2023 if the contract holder agrees to this extension.
Specifications and bid forms can be found below or hard copies can be picked up at the Town Clerk’s Office, 405 Riverside Drive, Clayton, NY 13624. Please submit proposals to the attention of Lance Peterson, Supervisor, Town of Clayton, 405 Riverside Drive, Clayton, NY by 2:00 pm on December 6, 2021.