Finance & Human Resources

OFFICE HOURS

Monday – Friday: 8am – 4:30pm

FINANCE OFFICE ROLE

The Finance Department is responsible for the proper collection and disbursement of all Town funds; for providing financial advice to the Town Supervisor and Town Board; and assisting and supporting in the following areas: cash and debt management, procurement of goods and services, operating and capital budgets, and accounting and reporting of financial information.

MAKE INVOICE PAYMENTS ONLINE

• Visit: https://wipp.edmundsassoc.com/Wipp/?wippid=CLAYNY
• Make sure to have your CUSTOMER ID and PIN # from your Invoice

HELPFUL FINANCE LINKS

POLICIES

• Comprehensive Financial Policy v2018
• Uniform Guidance Policy v2018
• Online Banking & Wire Transfer Policy v2020
• Capital Improvement Plan v2021

FORMS

• W-9 Form for Vendors
• Voucher (Blank)
• Vendor Quote Form
• Travel Reimbursement Form
• Mileage Form
• Cell Phone Reimbursement Form
• Independent Contractor Payment Form
• Credit Card Authorization Form
• Fixed Assets Activity Log Form

ANNUAL UPDATE DOCUMENTS

LINK TO ANNUAL UPDATE DOCUMENTS

ANNUAL BUDGETS

LINK TO ANNUAL BUDGETS

FINANCE RESOURCES

• UNDERSTANDING THE TAX CAP

HUMAN RESOURCE OFFICE ROLE

The Human Resources Department is generally responsible for all employee personnel activities. The duties and responsibilities of the Human Resources Department are as follows:

• Labor Relations
• Benefits: All employee benefits are administered in the Human Resources Department, including health insurance, retirement, workers’ compensation and disability, life insurance, unemployment insurance, deferred compensation, credit union, and cafeteria/flexible benefits program.
• Wage and Salary Administration: The Human Resource Department is responsible for the development and maintenance of all of the Town’s wage and salary programs (union, non bargaining unit, seasonal, and part-time).
• Other Responsibilities: Other areas of responsibilities include the development, administration, and enforcement of all personnel policies (ex: workplace violence, drug and alcohol testing, time and attendance).

CURRENT EMPLOYMENT OPPORTUNITIES

There are currently no open employment opportunities.

DOWNLOADABLE APPLICATION HERE: EMPLOYMENT APPLICATION

EMPLOYEE RESOURCES PAGE

Current employees may access the Employee Resource Page for information and resources specific to active employees.

HELPFUL HUMAN RESOURCES LINKS & CONTACT INFORMATION

POLICIES

• Workplace Violence Policy Statement & Program
• TOWN OF CLAYTON SEXUAL HARASSMENT POLICY 2018_revised_FINAL
• TOWN OF CLAYTON SEXUAL HARASSMENT COMPLAINT FORM 2018_revised_FINAL
• TClayton Code of Ethics Policy v2021
• Town of Clayton Employee Handbook (updated January 2022)
• Network Security Policy_Adopted123118_rev05272020
• Telecommuting Policy v2021
• Emergency Action Plans-All Departments
• General Safety Rules and Safe Practices
• Hazard Communication Program
• Exposure Control Plan
• Infectious Disease Control Policy
• Personal Protective Equipment Policy
• Respiratory Protection Plan
• Lockout-Tagout Program
• Heat – Cold Street and Sun Safety Guidelines
• Safe Operating Practices-Visual Controls: Maintenance Equipment & Activities
• Confined Space Entry Program and Procedures
• TOC-COVID-19-RETURN-TO-WORK-POLICIES-AND-PROCEDURES-FINAL-2020-05_rev2020-07_rev2020-12
• Updated SOP for Employees Sharing Vehicles
• Public Employer Health Emergency Plan for Town of Clayton

FORMS

• Appointed Employee Time Card
• Initial Job Application
• W4 (Federal Withholding)
• IT-2104 (NYS Withholding)
• I-9 Form
• Employee Direct Deposit Form
• Financial Disclosure Form
• NYS Retirement Application
• FSA Claim Form
• Workplace Accident – Injury Report Form
• Vehicle-Equipment Incident Report

CONTACT INFORMATION

• Teamsters Health & Hospital Fund 315-455-9790
• Lifetime Benefit Solutions HRA Administrator 800-327-7130
• Teamsters Local 687 315-265-6125