Town Clerk

Town Clerk, Tax Collector, Registrar & Records Management Office

Office Hours
Monday – Friday, 9am – 2:30pm
Tuesday & Thursday, 5:30pm – 8:00pm
Saturday 8am – 12pm

• • • Services
      • Recording Secretary
      • Records Management
      • Filing Officer
      • Notary Services
      • Genealogy Services
      • Trash Bag Sales

      Licenses

      • Marriage Licenses
      • Dog Licenses
      • DEC Licenses: Hunting, Fishing, Bowhunting, Muzzleloading, Trapping, Etc. (Resident and Non-Resident)
      • Games of Chance Licenses
      • Junk Yard Licenses

       

      FOIL & COPIES
      The Freedom of Information Law (Public Officers Law, Article 6) is New York State’s principal statute on providing for public access to the records of government. The records access officer is responsible for ensuring appropriate agency response to public requests for access to records.
      
      

      How to Submit a FOIL Request
      If you wish to access a record under the FOIL, you must make your request in writing. Please be as specific as possible in describing the records in which you are interested. We encourage you to use email for your request by sending the completed form to townclerk@townofclayton.com. Just put FOIL Request in your subject line. A formal FOIL request form is not required. Within five (5) business days of the receipt of a request, we will send an acknowledgement that we received the request.If you choose to mail a completed FOIL Request Form, please send it to:
      Megan Badour
      Town Clerk
      Town of Clayton
      405 Riverside Drive
      Clayton, NY 13624

      
      
      

      Why You Might Be Denied Access to a FOIL Request

      Certain records or portions thereof are excepted from disclosure under authority of Public Officers Law Section 87.2 (a-1). These records include those which:

      • Are specifically exempted from disclosure under state or federal statute
      • If disclosed, would constitute an unwarranted invasion of personal privacy
      • If disclosed, would impair present or imminent contract awards or collective bargaining negotiations
      • Are trade secrets or are submitted to the agency or are derived from information obtained from a commercial enterprise and which, if disclosed, would cause substantial injury to the competitive position of the subject enterprise
      • Are compiled for law enforcement purposes and which if disclosed would interfere with law enforcement investigations or judicial proceedings, deprive a person of the right to a fair trial or impartial adjudication, identify a confidential source, or disclose confidential information regarding a criminal investigation, or reveal criminal investigative techniques or procedures, except routine techniques and procedures
      • If disclosed would endanger the life or safety of any person
      • Are inter-agency or intra-agency materials which are not statistical or factual tabulations or data, instructions to staff which affect the public or are final agency policies or determinations, are external audits, including audits performed by the comptroller and the federal government computer codes
      • Are examination questions or answers which are requested prior to the final administration of such questions

      A denial of access must be in writing, stating the reason for denial and advising your right to an appeal.

      How to Appeal When You’ve Been Denied Access

      If you’ve been denied access by the Records Access Office, you will be notified by them in writing. You have a right to appeal, but you must do so within 30 days. An appeal must be filed in writing and mailed to:

      Megan Badour
      Town Clerk
      Town of Clayton
      405 Riverside Drive
      Clayton, NY 13624

      You can also fax a request to 315-686-2651

       

      FOIL Fee Schedule
      There is a charge of $0.25 per page for copies, not in excess of 11 by 17 inches. A fee for copy of other records will be charged based upon the actual cost of reproduction.  The fee for files on CD is $5.00 per CD.

      
      Downloadable Forms:
      

      • FOIL Request Form
      • TOWN OF CLAYTON BIRTH CERTIFICATE REQUEST FORM
      • TOWN OF CLAYTON DEATH CERTIFICATE REQUEST FORM
      • TOWN OF CLAYTON MARRIAGE CERTIFICATE REQUEST FORM
      • TOWN OF CLAYTON GENEALOGICAL SERVICES APPLICATION
      • TOWN OF CLAYTON DOG LICENSING APPLICATION
      • Application for Fireworks Permit & Fireworks Hold Harmless Agreement (Must complete and return both documents, along with fee) *updated 01/2017

      Tax Collection
      This office collects taxes with installments January 1st through May 31st.
      
      Tax Payments are now accepted via credit, debit or ACH electronic check by clicking on the Pay My Taxes icon below. Please note that there is a convenience fee per transaction. This fee is forwarded to the payment processor that provides this service, the convenience fee does not go to the Town of Clayton. Convenience fees are as follows: Visa, Mastercard and Discover credit: 2.45%, Visa debit: $3.95 flat fee; ACH/E-check: $1.75 flat fee. Please call the Town Clerk/Tax Collector’s Office at 315-686-3512 with any questions.