The Town Board of the Town of Clayton held a regular workshop meeting at the Village Municipal Building with the following present:

 Robert W. Cantwell Jr., George Kittle, Justin Taylor, Bonnie Rose, Bob Boulton, Kathy LaClair, Donald Turcotte (Absent), Nicole Cornaire, Leslie Drake, Clarence F. Giles Jr., Shari Derrickson (TI Sun), Bud Baril, Ellen Stiefel, Gordon Stiefel

Minutes:

Motion by Bonnie Rose, 2nd by Justin Taylor, to approve the Annual Minutes of January 3, 2007 as written.  Motion carried.  Turcotte – absent.

Minutes of January 10, 2007 were reviewed and amended, however there was not a quorum of those attendee at this meeting.  Action will take place at the next meeting of February 14^th.

Supervisor Cantwell indicated he had neglected to state that Councilman Turcotte was not feeling well this evening and that is why he is not in attendance.

Motions/Resolutions:

Resolution # 28 of 2007 by Justin Taylor, 2^nd by George Kittle, to authorize Supervisor Cantwell to execute an agreement between the Towns of Clayton and Orleans to enter into a municipal cooperative agreement to create a coordinated assessment program whereby one assessor will provide assessment services for both townships in the coordinated assessment program and the assessor will assess all property in the program at a uniform percentage of full value.  Robert W. Cantwell Jr. – Aye; George Kittle – Aye; Justin Taylor – Aye; Bonnie Rose – Aye.  Motion carried.  Turcotte – Absent.

Update of ZEO IMA Agreement:

Discussion from Board members concerning the letter received from ZEO LaClair concerning the Village’s request for a two hour evening hours for the zoning office.

Discussion that the Village is stating they will pay fifty percent of ZEO wages, however, the Village needs a proposed budget by March as that is when they are working on their budget for the coming year.  In June, they will retro wages back to January 1^st.  Village is changing from $5,000 to $10,000 for ZEO wages. 

Councilman Taylor indicated the question of evening hours should not be embedded at this time and really should be up to the Zoning Officer if needed.  The Village previously had evening hours at the former Village ZEO had a day job.  Further discussion will take place at our next meeting.

Personnel:

Highway:

Motion by George Kittle, 2^nd by Bonnie Rose, to recognize the hiring of Ryan Taylor full time at a starting rate of $11.50 per hour beginning 11/27/06 at the Town Highway Dept.  This was inadvertently omitted from December 2006 minutes.  Motion carried.  Taylor – Abstain; Turcotte – Absent.

Zoning Enforcement Assistant:

Advertisement for this position was in the TI Sun and all applications were to be in to the Town Clerk by close of business today.  Town Clerk will copy Town Board members of all returns.

Accounting Ruling:

Councilman Taylor indicated that there will be under review and ruling, at the Assoc. of Towns expenses of retired employees.

Temporary Office Agreement with Village:

The Village of Clayton has agreed to what has been proposed so far.  Discussion items included: address, parking and an agreement that goes thru 2011.  The village of Clayton has agreed to pay for all cost associated with making the temporary offices and the Town will pay the Village $950 rent per month.

Motion by Justin Taylor, 2^nd by George Kittle, to pay the Village of Clayton $950 per month for temporary offices and to sign the agreement.  Motion carried.  Turcotte – Absent.

Mileage:

Discussion by Town Board followed with a consensus that Kathy LaClair will be paid mileage for attendance to CAPC, Jeff. Co. Youth Bureau, Jeff. Co. Fire/EMS Board and Jeff. Co. Board of Ethics, as she is representing the Town on these Boards.

Public:

Town Justice Clarence Giles reported to the Board that the State of New York Unified Court System has implemented an “Action Plan for the Justice Court System”.  Justice Giles indicated that a short summary of this plan is in the Talk of the Towns &Topics on pages 6 & 7.

Supervisor Cantwell indicated that Rob Campany of Bernier Carr & Associates will be attending Association of Towns and he would have Mr. Campany look into what is needed for the new local court facility.

Ellen & Gordon Stiefel of Lyellton Drive approached the Town Board concerning possibly rezoning a track of land located on NYS Route 12 between Ellen’s Beauty Shop and Lanz’s Motel.  This property is currently zoned Marine Residential.  They believe the current zoning does not meet the needs of the area and limits the growth of appropriate business enterprises.  They’re looking for a zoning change for this area.

Supervisor Cantwell indicated that the Planning Board is currently looking at several issues in town zoning.  The Planning Board will review and get back to the Town Board with any recommendations.

Frink Report:

Supervisor Cantwell distributed a report of the Frink-CLDC grants, agreements & contracts associated with Frink Development.  (See Report).

Opera House Renovation Project Report:

Supervisor Cantwell distributed a report of Grants, Agreements and Prime Contractors and agreements.  (See Report).

Wind Energy Facility Report:

Supervisor distributed a report.  He also recommended that we go after Empire Zone Status.

Workshop:

Wind Energy Escrow Agreement for Engineering and Legal Expenses:

Supervisor Cantwell informed the Board that Atty. Russell has reviewed the agreement and has indicated we may act on this agreement.  (See Attached.)

Motion by George Kittle, 2^nd by Bonnie Rose to authorize Supervisor Cantwell to sign this agreement.  Motion carried.  Turcotte – Absent.

Town facility rates for 2007:

Discussion concerning question of memberships, this portion on hold at this time.

Motion by George Kittle, 2^nd by Bonnie Rose, to approve the 2007 facility rates.  Motion carried.  Turcotte – Absent.

Town Clerk 2006 Audit:

Clerk LaClair outlined the fees collected and paid out for the 2006 year.  Tax fees and interest were up by $7,205.85 and Certified Transfers and miscellaneous sales were up $1,325.75.  All other licenses and permits were down$2,890.50.

Motion by George Kittle, 2^nd by Bonnie Rose, to approve the 2006 Town Clerk’s Audit.  Motion carried.  Turcotte – Absent.  (See Minute Book.)

Zoning Report:

The Town Board received and reviewed the Zoning Officer’s Report for 2006. (See attached.)

Assessor’s Report:

The Town Board received and reviewed the Assessor’s Report for 2006.  (See attached.)

Historian Report:

The Town Board received and reviewed the Historian’s Report for 2006.  (See attached.)

Recreation Park Report:

The Board reviewed the 2006 Recreation Park Ledger Report totaling $63,796.71.  This amount is down approximately $18,000 due to the chiller breakdown and reducing the amount from the contract ice time.

Motion by Bonnie Rose, 2^nd by Justin Taylor, to approve the 2006 Recreation Park Ledger Report.  Motion carried.  Turcotte – Absent.  (See attached.)

Bag Sales:

Report was given to the Town Board.  The Bag Sales showed a slightly less than $6,000 increase over 2005. 

Motion by Justin Taylor, 2^nd by George Kittle, to approve the 2006 Bag Sales report.  (See attached.)

Sign Audit:

Motion by Justin Taylor, 2^nd by bonnie Rose, to accept the Sign Report for 2006.  (See attached.)

TIERS Agreement for 2007:

Supervisor Cantwell indicated that this agreement is identical to the 2006 agreement.

Motion by George Kittle, 2^nd by Bonnie Rose, to authorize Supervisor Cantwell to sign the 2007 Ambulance Service Agreement.  Motion carried.  Turcotte – Absent.

Highway:

Highway Superintendent Boulton did a year to date comparison of the Niagara Mohawk/National Grid bills for 2005/2006.  The figures were within a few KWH of each other.

Pumps are back from Pearson & Timmerman and will be reinstalled tomorrow morning.

Steel roofs on dugouts are being worked on and will be complete within a few days.

Dump Truck purchase - single axle from state contract.  Already have the stainless steel box to go on it.  Will be purchasing a Mack.  Both Mack and Sterling are on state contract.

Councilman Taylor indicated that last summer he had requested a 5,10,15 year plan for highway equipment.  He still is interested in seeing this.

Liner is now in the trailer dump.  He will be starting soon to stock pile at the Frink Development Site.

Local Law #2 of 1977 was discussed.  This local law provides for written notification of defects and obstructions on town highways and sidewalks in the Town of Clayton.

Highway Dept. will be working with snow for the next few days.

Motion by George Kittle, 2^nd by Bonnie Rose, to adjourn this regular workshop meeting at 6:50 PM.   Motion carried.  Turcotte – Absent.